Privacy Policy

Last updated: January 21, 2026

Polar Light Ventures AG ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal data when you visit our website polarlight.ventures (the "Site") or interact with our services.

We are the data controller under the Swiss Federal Act on Data Protection (FADP) of September 25, 2020 (as revised).

Our contact details: Polar Light Ventures AG, registered office at Baarerstrasse 82, 6302 Zug, Email: contact@polarlightventures.com

1. Personal Data We Collect

We collect personal data in the following ways:

• Data you provide voluntarily: Contact details (name, email address, phone number, company name, position) via contact forms, pitch/deal flow submissions, or email correspondence.
• Information in messages, pitch decks, business plans, or other documents you send us (e.g., via forms or email).
• Email address and preferences if you subscribe to our newsletter or updates.
• Automatically collected data (usage data): IP address, browser type/version, operating system, device information, referral source, pages visited, time/date of visit, navigation paths.
• This is collected via cookies and similar technologies (see section on Cookies below).

We do not collect special category data (e.g., health, racial/ethnic origin) or data from children under 16.

2. Purposes and Legal Bases for Processing

We process your personal data for the following purposes and on these legal bases (FADP Art. 31):

• To respond to inquiries, process pitch submissions, and communicate about potential investments → necessity for pre-contractual measures or legitimate interests (efficient business communication).
• To send newsletters/updates about our activities, portfolio, or events (if you subscribed) → consent (opt-in) or legitimate interests.
• To analyze Site usage, improve content/services, ensure security → legitimate interests (monitoring/improving our website).
• To comply with legal obligations (e.g., record-keeping) → legal obligation.

3. Sharing Personal Data

We do not sell your data. We may share it with:

• Service providers/processors (e.g., Google for analytics, email service providers) bound by data processing agreements.
• Professional advisors (lawyers, auditors) under confidentiality.
• Public authorities if required by law.

4. International Data Transfers

Some recipients (e.g., Google LLC in the US) are in countries without an adequacy decision under FADP. We ensure appropriate safeguards, such as:

• Participation in the Swiss-U.S. Data Privacy Framework (where applicable), or
• Standard contractual clauses (SCCs) adapted for Switzerland.

5. Data Security

We implement reasonable technical and organizational measures (e.g., encryption, access controls) to protect your data against unauthorized access, loss, or misuse. However, no transmission over the internet is 100% secure.

6. Data Retention

We retain personal data only as long as necessary:

• Inquiry/pitch data: up to 2–3 years after last contact (or longer if relevant for legal claims).
• Newsletter subscriptions: until you unsubscribe.
• Usage data: typically 14–26 months.

7. Your Rights (FADP and, where applicable, GDPR)

You have the right to:

• Access your data.
• Rectify inaccurate data.
• Erase data (subject to exceptions, e.g., legal retention).
• Restrict processing.
• Data portability.
• Object to processing based on legitimate interests (including profiling).
• Withdraw consent (where processing is consent-based).
• Not be subject to automated decisions with legal effects (we do not do this).

To exercise rights, contact us at contact@polarlightventures.com. We respond within statutory timeframes (usually 30 days). You may also lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) at edoeb.admin.ch.

8. Cookies and Tracking Technologies

We use cookies and similar technologies:

• Essential cookies: for Site functionality.
• Analytics cookies (Google Analytics): to understand usage.

We process analytics data on the basis of legitimate interests. You can manage cookies via browser settings or our cookie banner (if implemented). Blocking may affect Site usability.

Google's privacy policy: policies.google.com/privacy

9. Marketing Communications

If you subscribe, we may send updates. You can unsubscribe anytime via the link in emails or by contacting us. Unsubscribing does not affect other communications (e.g., responses to inquiries).

10. Links to Other Sites

Our Site may link to third-party sites. We are not responsible for their privacy practices.

11. Changes to This Policy

We may update this policy. Changes are posted here with the updated date. Material changes may be notified via email or prominent notice on the Site.

12. Contact Us

For questions: contact@polarlightventures.com

By using our Site, you acknowledge this Privacy Policy.